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General information
The purpose of this notice is to inform you of the way we use and ensure the safety of the personal data we collect though this website. If you disagree with the following, you will no longer be able to benefit from our services.
Please note however that we decline any responsibility for the privacy policies of third parties’ websites this website may include as links. Their privacy policy is regulated by their own privacy notice, which we therefore invite you to read when visiting each website. The use of such websites is at your own risk.
The present notice is subject to change. Any changes to this Privacy Notice will be promptly communicated on this page and you should check back to see whether there are any changes. Continued use of the Website after a change in the Privacy Notice indicates your acknowledgement and acceptance of the use of Personal Data in accordance with the amended Privacy Notice.
The service provided on this website is not intended for individuals below the age of 18. If you are under 18, please do not attempt to provide your personal data on this website.
1. What data do we collect?
When you visit our website, the following information are automatically registered into our web server: first name, last name, address, phone number, email address, company name, bank details, apartment address and price.
2. Who collects/processes your data?
EU General Data Protection Regulation (“GDPR”) makes a distinction between entities that process personal data for their own purposes (known as “Data Controllers”) and entities that process personal data on behalf of other entities (known as “Data Processors”). PublicisLive may act as either a data controller or a data processor in respect of your personal data, depending on the circumstances.
This Privacy Policy applies where PublicisLive is acting as a data processor with respect to your personal data that you enter into our website. You remain the data controller and will determine the purposes and means of the processing of your personal data.
3. Why do we collect your data?
Any data we collect thought this website will be used only for properties rentals. In no way will it be used for other purposes without your prior consent. Additionally, individuals who voluntarily register on this platform may receive regular news and updates about their property booking status.
Separately, we collect data (including Personal Data) for website security and maintenance purposes but use such data in statistical form as far as possible.
4. With who do we share your data?
PublicisLive will share your Personal Data with the selected property owner in order to finalize the booking. Your information may be shared with third parties exclusively in one of the following circumstances:
With your consent
Your personal data may be shared with third parties when required for certain processing activities when we have your consent to do so. However, we do not nor collect nor process sensitive personal data (e.g. sexual orientation, religion, political opinions, etc.).
For legitimate interests
Your personal data may be shared with third parties for legitimate interests, for instance when booking an accommodation through our website in order to attend the Annual Meeting of the World Economic Forum. In the event that your interests or fundamental rights prevail, your explicit consent will be required.
For external processing (service provider)
We engage service providers, agents, contractors or hotels to provide services on our behalf, including to administer this website and provision of services available to you. These third parties will access or otherwise process your personal data in the course of providing these services.
PublicisLive requires third parties, who may be based outside the country from which you have accessed this website or the service, to comply with all relevant data protection laws and security requirements in relation to your personal data, usually by way of a written agreement.
Compliance with laws
Your personal data may be shared with local authorities to the extent deemed necessary, in particular for security reasons or as required by mandatory laws and regulations.
5. What about cookies?
A cookie is a small file which is placed on your computer’s hard drive. We use two types of cookies on this website: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to this website or interact with our services without signing in again. In the event you sign up to one of our platforms, a persistent cookie stays in your browser and will be read by the service when you return to one of our sites. Session cookies only last as long as the session (usually the current visit to a website or a browser session).
We use cookies for anonymous user tracking. The service provider web server assigns each user a unique numerical ID. All requests for pages are tagged with that ID, and by analyzing the log files, the service provider can determine how many unique users use this website.
The Service Provider does not know the identity of a person based on the ID. The cookies used by the Service Provider do not contain any personal data about you nor are they used to look up your personal data. Even if you have entered personal data about yourself in one of the registration forms, the Service Provider does not relate that information to the cookie data.
the Service Provider Sites may use cookies for analytics and to improve your user experience. this website will usually not natively use cookies but our analytics providers do use these cookies to improve user experience.
Our analytics providers include:
- Google Analytics [Privacy Policy]
These providers use cookies to tailor your user experience, gather statistics on usage and engagement and help better inform the Forum’s efforts to deliver world-class engagement, knowledge and events.
You are free to decline the cookies if your browser or browser add-on allows, except if the cookies are required to prevent fraud or ensure the security of this website that the Service Provider controls. However, disabling the use of cookies will result in a less user-friendly experience of the Service Provider Sites or can fully prevent you from using the Service Provider Sites.
6. How do we secure your data?
PublicisLive values the protection of your personal data. Any information we receive from you is handled with up-to-date security means and technologies in order to avoid incidents, such as loss, unauthorized access, improper use, destruction, disclosure or alteration. All of Publicis’ employees are made aware of their obligation to work in strict confidentiality when dealing/processing with your personal data.
If you think that the Website or any Personal Data is not secure or that there has been unauthorized access to the Website or your Personal Data, please contact dpo@publicislive.com immediately.
7. What about data transfers?
No personal data is transferred outside the EU
This information can be found on the following link: here. If the country to which the data is transferred is not considered to have the same level of protection as in the EU, add the following sentence: However, we ensure all data transfers comply with applicable legal requirements (for example under intercompany agreements with appropriate contractual protections). Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact dpo@publicislive.com.
8. How long do we keep your data?
The conservation of your data will not exceed the period of time that is necessary to complete the purpose of its collection (see above 2) and/or to provide the service you requested, unless a longer period of conservation is required in order to comply with our legal obligations, to resolve disputes or to enforce our agreements.
9. What about your data protection rights?
As a data subject, the EU General Data Protection Regulation (“GDPR”) offers you a certain number of rights:
You may access any personal data stored about you in our records and obtain a copy.
If you consider that any of your personal data collected through this website is incorrect, incomplete or confusing, you may request for the information to be completed or rectified.
You may also ask us to erase your Personal Data under certain legal conditions (for instance if the data is no longer relevant with regards to the initial purpose of collection).
You may object to the processing of your personal data, ask us to stop processing your personal data or request portability of your personal data under certain legal conditions.
If your consent was required at some point for the processing of your date, you may withdraw your consent at any time. Such withdrawal will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
You have the right to complain to a data protection authority about the collection and use of your personal data by PublicisLive. For more information, please contact your local data protection authority.
Should you want to exercise any of the rights stated above, please contact us on: dpo@publicislive.com.
10. How can you contact us?
We take the protection of your data very seriously. In case of questions/concerns or complaints on this matter, please contact Publicis’ Data Privacy Officer on dpo@publicislive.com. Our headquarter office address is: Pierre-Fatio 15, 1204 Geneva – Switzerland.